Snap the receipt. Get back to work.
Open Grain AI chat, point your phone camera at a receipt, and tap send. The AI extracts the vendor, total, line items, and tax, then asks which job to attribute the cost to. The receipt becomes a real expense linked to a real job in the time it took you to walk to the truck.
The flow
Photo a receipt, store receipt, gas pump receipt, lumber-yard receipt, directly inside Grain AI chat. The image is uploaded, parsed, and turned into a structured expense record without any typing on your part.
If the AI is uncertain about which job a receipt belongs to, it asks: "Was this for the Henderson kitchen, the Smith deck, or something else?" One reply, the receipt is filed.
- Photo input lives inside the existing Grain AI chat, same UX as voice and text.
- Auto-extracted: vendor name, total, line items (when legible), tax, date.
- AI proposes a job match based on recent activity; you confirm or correct.
- Receipt image is stored alongside the structured record, for audit, for warranty, for the customer.
- Feeds the per-job P&L immediately.
What you get from a scanned receipt
Every receipt becomes a queryable record, not a curling photo in the truck console. Search receipts by vendor, by job, by date range, by amount. Export them at year-end for the accountant or the IRS.
Because the receipt is linked to a job, the cost flows into that job's P&L the same minute the receipt is logged. You see margin in real time, not at month-end when you're piecing together photos.
- Searchable by vendor, job, date range, or amount.
- Original photo retained for audit + warranty proof.
- Auto-categorized expense type (materials, fuel, tools, subcontractor cost).
- Roll-up reports for tax season.
- P&L impact is real-time, no end-of-month reconciliation.
What it saves you
Photo input runs on the smarter model, so the extraction holds up on a crumpled gas-station receipt shot in a truck cab. That is the heaviest cost-per-message in the system, and it is included rather than metered: unlimited photo input, unlimited chat turns, no per-scan charge.
The math: a single trade business that scans 30 receipts a month at 5 minutes saved each is recouping $29/month many times over before the year ends. Your first 30 days are free, so you can run that math on your own receipts before you pay anything.
Ready to try Receipt Scanning?
Open Grain AI chat, point your phone camera at a receipt, and tap send. The AI extracts the vendor, total, line items, and tax, then asks which job to attribute the cost to. The receipt becomes a real expense linked to a real job in the time it took you to walk to the truck.